Want to improve productivity? PPM software makes it possible
Planning and delivering projects always has room for improvement. You may not even know some of the software features that are available and how they can help your business or enterprise perform smarter. By carefully considering the timeline and processes from project onboarding to completion, you can build a way of working that’s optimised for productivity. You just need the right solution.
In this guide, we’re looking at how PPM software can help you enhance productivity.
As a brief summary, we’ll be looking at how you can reduce wasted time, decrease time spent on admin and process updates and ensure you’re prioritising work in the right way. With effective end-to-end management and greater insights into how projects are progressing, with the right solution you can constantly improve your productivity levels.
Let’s break down the different elements of project portfolio management that PPM software can help with.
Reduce time spent on administrative tasks
Whether it’s creating reports or updating on project approvals, PPM software has a number of features that enable you to reduce time spent on administrative tasks.
- Automated report generation
You can decide on the data you want collated and how often you would like reports to be drawn up. You can even add personalised business brand logos on subsequent presentations when showcasing to the board.
The potential? You can save weeks of time! Instead of meticulously creating reports and presentations from scratch, you can automate a lot of the process.
This will also help to reduce the risk of human error when handling data.
- Automate project approval workflow
When a part of the project process has been completed, you can set up automatic notifications and approvals. This helps to decrease bottlenecks while saving time on project updates.
You can create as many workflows as you require, while ensuring that the template is rigorously followed. You can clearly map out the steps in the approval cycle and build them within the software. Not only that, but this enables automated notification updates to be sent when necessary.
- Automate project onboarding
If you secure a new project, PPM software can automatically generate all the related information that is required to get things started. By accelerating request intakes, new projects can be taken on with ease and with little delay. Solutions can be proposed for new clients straight away.
- Automatic updates for changes
Team members receive automatic updates if any change will impact their work. This means they can adapt to changes. With centralised communications and collaboration features, every department and team member can be on the same page with progress and project developments.
With automotive updates, it’s easier than ever to ensure that everyone is completing the tasks that have been assigned to them. If a task hasn’t been updated in a reasonable timeframe, an automated escalation notification will be sent to a team lead.
Reduce miscommunications and delays
PPM software enables companies to reduce miscommunications and delays. If you’re aware that this is an issue across your teams, or you have very little margin for error, PPM software can improve this.
International electronic manufacturing company, Samtec, used Planview AdaptiveWork to enhance the efficiency of their processes. This was paramount for Samtec, as they were a growing company with tight deadlines. A large part of their business centres around their ability to provide a ‘sudden service’ for customers across 2,000 active projects.
“The margin for error for delivering products to our customers is generally very small. Miscommunication and delays have the chance to shut our customers down, in turn ruining our reputation of Sudden Service.”
Tori Foust, Director of Product Management for Samtec.
By using Planview AdaptiveWork, Samtec improved on-time delivery by 50% and released 75% more new products.
There are many features within Planview AdaptiveWork that can assist with reducing delays. With full visibility and having everything mapped out clearly, you can also ensure that tasks aren’t duplicated.
Fix resource capacity problems before they happen
One of the biggest issues for businesses is a lack of visibility into their resources. However, Planview PPM solutions enable resource managers to see at a glance and months in advance, whether projects are under or over-resourced. This helps to ensure that you are able to competently fulfil project deliverables.
Interested in learning more about the features of PPM software solutions, such as Planview AdaptiveWork? Speak to the experts at Ignite Technology. You can book a demonstration or give us a call to ask some questions about our services, products and how we can help your business.