How to reduce silos with enhanced project portfolio visibility

If you’re a business director or manager of a project portfolio, what will matter to you is reliable project completion to ensure all parties are satisfied. When it comes to projects, the goal will be to complete them by a deadline and within the budget. However, blockers and silos can get in the way. It’s not uncommon to experience silos, but there is something you can do about it. With the right visibility and process automation, you can speed up progress and project portfolio completion.

To achieve that, you will want to give your project leaders end-to-end visibility so they can make proactive decisions and reduce time-to-completion by using automation.

In this guide, we’re looking at how you could improve the visibility of your project portfolios with software solutions such as Planview AdaptiveWork.

How does business process automation improve project portfolio management?

With the right tools, you can enhance operational processes to get projects completed in the optimum time. With the right level of collaboration and planning, you can minimise the time between handoffs, improve productivity and reduce waste or task duplication.

Project completion is not just about getting to the finish line in record time. It’s also about aligning the deliverable with business goals, objectives and value.

This strategy also works during times of significant internal changes and restructures. It’s designed to make your business more adaptable. When things shift and change direction, your projects can move with the changes.

How can automation tools reduce your project silos?

Planview AdaptiveWork is a software platform that can help implement and maintain an end-to-end project process that works for both your business and your clients. Planview AdaptiveWork helps businesses track top accounts to see progress against milestones and increase executive project portfolio visibility.

Discover notable features that help to open-up visibility on the progress or pitfalls of your projects below.

  • Un-silo decision-making with ‘what-if’ scenario planning

The capacity planning feature enables ‘what-if’ scenario planning and provides clear visibility on projects and your pool of resources.

You can decide where to focus and whether you can include all the projects with the current resources you have. Decide whether to increase headcount. Show how many hours have been used.

You know the common pitfalls that your team is likely to encounter along the way. You can unstick these by creating a framework for how to respond. A proactive approach will make your business more agile.

  • Enhance project portfolio visibility with flow metrics and capacity planning

With flow metrics and visibility of your available human resources, and whether a project is at risk due to a shortage of required talent, you can make informed decisions on whether to hire more staff or remove a project.

  • Automated KPI reports for projects and portfolios

KPIs can include whether a project is on a budget or on time. But it can also encompass client satisfaction, revenue and profit for professional services.

With automated KPI performance reports, key executives and PMOs can easily identify the key indicators that show whether a project or portfolio is on track or at risk.

A single set of metrics for the entire IT portfolio is essential for identifying problems in your workflow. This helps you identify unnecessary costs, waste and constraints to flow, both at macro and micro levels.

  • End-to-end bottleneck detection

Pinpoint bottlenecks, waste and unnecessary costs. Proactively address them to keep initiatives on track and outcomes within reach. Improve predictability and resolve issues faster with end-to-end bottleneck detection and capacity insights. This is vital for improving customer or client satisfaction.

  • Cross-platform integrations

By integrating all your solutions, such as CRM, issue tracking systems, financial systems, HR systems, etc., you can streamline collaboration across departments. Parts of the collaboration and communication processes can also be automated. This includes project handovers and progress notifications. You can also automate data exchange and reporting. It helps bring HR, sales and financial departments together.

How to improve portfolio visibility for your business

If you would like to find out more about how solutions such as Planview AdaptiveWork could help improve your project portfolio visibility, Ignite Technology can help. We’ve helped a number of enterprises leverage the right software for their requirements, which in turn has facilitated a boost in production capacity with enhanced forecasting capabilities. Get in touch to request a demo today with one of our Planview Portfolio Management Software experts.

AdaptiveWork helps us automate our project portfolio management to let us quickly scale our consulting team and project delivery.

Tim Smith VP of Consulting Box

By Austen Moore

Marketing Manager

Responsible for managing Ignite Technology’s marketing initiatives, Austen uses market research and analysis to direct marketing strategy and planning. He oversees the production of all promotional materials and marketing campaigns. With over 20 years of experience managing a range of companies, Austen’s expertise centres around commercial management, enterprise content management, marketing, sales, project management and team leadership.