Job Title
PA to the CEO
Location
Home based with ability to travel
Type
Part-Time
Who we are
Ignite Technology provides Strategic Portfolio Management, Agile, ECM and Automation Solutions across Europe Middle East & Africa.
With offices in the UK, Dubai, KSA, Czech Republic, Netherlands and Sweden, our dedicated team provide a breadth of services spanning consultancy, project implementation and support & training.
Everything we do is about enabling our customers to succeed by bringing the very best people, experience and innovation together.
We are excited to offer an opportunity to join our team at a pivotal point in the company’s recent growth.
What you will be doing
This is a vitally important, varied and exciting role in which the PA will form an extension of the CEO and will be ultimately responsible for the administrative organisation and communications of the CEO. Fundamental to this to this is optimisation of the CEOs time and effectiveness so they do not have to consider any administrative, travel or day to day planning activities.
The role will be responsible for and report into the CEO.
Primary duties will include;
- Responsible for providing professional administrative and business support to the CEO
- Minimising interference from administrative activities and acting as a gatekeeper to the CEO’s time so that the CEO can focus on appropriate activities
- Ensuring that the CEO’s day is optimally planned, anticipating requirements and proactively booking meetings, travel, follow ups etc
- Preparing meeting, travel, hotel booking documentation (or virtual equivalent) in advance
- Attending meetings and taking minutes, actively and accurately capturing actions
- Following up on actions with the relevant owners and coordinating responses
- Handle multi-location domestic and international travel arrangements, and prepare expense report with accuracy and efficiency
- Meeting co-ordination
- Internal communications
- Acting with appropriate discretion and professionalism with the wider team maintaining strict confidentiality of sensitive information, financial documents, and personal matters
- Preparation of presentations; marketing materials; reports
- Proof reading and formatting documentation to the Ignite Standard
- Managing the CEO’s Outlook Inbox and diary – Filter incoming email; sorting, redirecting, taking action as required
- Occasional event planning
What we are looking for
We are looking for a candidate with the following skills and experience;
- 5+ years of PA / administrative support experience
- Excellent verbal communication skills
- Exceptional organisational skills
- Ability to think beyond boundaries of own job, challenges the status quo and seeks opportunities for continuous improvement
- Record of accomplishment of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations
- Experience with effectively multitasking in a fast-paced environment while maintaining confidentiality and discretion
- Ability to demonstrate tact, persuasion and/or negotiation to accomplish the objectives
- Ability to anticipate needs before they arise, and to fix errors and omissions
- Ability to compose letters and announcements
- Someone who is confident and not scared to challenge the norm
- Unwavering decision maker
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Competency with virtual technologies (e.g., MS teams, Zoom) & using various IT systems
In addition the ideal candidate will bring;
- A passionate, professional attitude at all times
- Excellent organisational skills with the ability to prioritise tasks, take initiative and work proactively with minimal supervision
- The ability to perform to high standard whilst balancing the priorities and deadlines of multiple concurrent projects
- Strong relationship building skills
- An analytical approach, with excellent attention to detail
- An ambition and desire to grow successful career within Ignite Technology
What you can expect from us
We pride ourselves on taking the development of our people seriously and are pleased to offer;
- Competitive salary depending on experience
- 25 days Annual Leave (Not including Bank Holidays)
- Employer Pension contribution
- Remote Working with Suitable IT Infrastructure & Equipment provided
- Professional development allowance
How to apply
To apply, send us your CV with covering letter outlining why you are a suitable match.
Email careers@ignite-tec.com.